From
Mariel's Garden 1881 Amuyong-Kaytitinga Road, Barangay Kaytitinga I
Alfonso
PH
To
Jenny Bandavia

PH
Date
January 8, 2024
Estimate Number
2973
Expiration Date
January 10, 2024
Estimate Total
₱127,000.00
  1. Item
    Rate
    Qty
    %
    Amount

    CEREMONY and RECEPTION 

    • Pavilion and Garden (6hrs.)
    • Use of Main House on event day (15hrs.)
    • Up to 150pax

    Event Details

    Event Date: January 18, 2025 (Saturday)
    Ceremony Time: 4pm
    Reception Time: 6pm to 10pm
    No. of Guests: 100pax

    Accommodation Details
    Main House
    Date: January 18, 2025 (Saturday)
    Check-in Time: 8am
    Check-out Time: 11pm

    ₱90,000
    1
    0%
    ₱90,000
  2. MAIN HOUSE ACCOMMODATION
    Date : January 17 to 19, 2025 (Fri to Sun)
    Check in Time : 4pm
    Check out Time : 8am
    Good for 20pax 

    ₱20,000
    2
    0%
    ₱40,000
  3. DISCOUNT

    -₱3,000
    1
    0%
    -₱3,000
  4. DISCOUNT
    Additional 5% discount on venue rate (90k) if you book any of our accredited caterer

    Or 
    Free 1 cottage room for 22hrs (20pax) if you avail the services of any of our 3 inhouse suppliers

    ₱0
    1
    0%
    ₱0
Subtotal ₱127,000.00
Total ₱127,000.00
document logo

Venue Rental Agreement

This Rental Agreement (hereinafter referred to as Agreement) defines the terms and conditions under which Mariel’s Events Place Rental, (hereinafter referred to as the VENUE), and Jenny Bandavia (hereafter referred to as the CLIENT) agree to the Client’s use of the Mariel’s Garden facilities. The present contract embodies the complete understanding between both parties and becomes enforceable upon mutual signing. No alterations or modifications to this agreement shall be valid unless documented in writing and signed by both VENUE and the CLIENT.

The parties hereby acknowledge the following as the Terms and Conditions, which include the financial terms outlined in the Invoice and Rental Details document:

I. CLIENT INFORMATION

Jenny Bandavia


PH

 

II. RATES

  1. Standard Venue Rental Rate: The standard venue rental rate outline in the invoice and rental details document shall apply for the agreed-upon event duration. This rate covers the use of the designated venue areas as specified.
  2. Additional Services: Any additional services requested by the CLIENT after the down payment or full payment has been made shall be subject to the most updated rates at the time of request. The CLIENT acknowledges that the rates for additional services, such as catering, sound system setup, decorations, and other relevant services, are separate from the standard venue rental rate.
  3. VAT Exclusion: All rates mentioned in this agreement and any associated documents are VAT exclusive.
  4. Rate Changes: Rates for venue rental and additional services are subject to change without prior notice at the discretion of Mariel’s Garden. The rates provided or quoted in the event invoice reflect the most current applicable rates at the time of issuance.
  5. Appendix A: Current Rates: For reference, the current rates applicable at the time of signing this agreement are provided in Appendix A, which is attached hereto.

 

III. TERMS OF PAYMENT

  1. Payment Terms: The CLIENT agrees to pay the rental fee as stated in the invoice.

The payment terms of renting the VENUE are as follows:

    • 50% downpayment to confirm booking
    • Balance to be paid 14 (fourteen) calendar days before check-in.
  1. Security Deposit: CLIENT shall make a security deposit to cover any incidental charges including but not limited to cleaning, repair costs for damages incurred either accidentally or intentionally, or penalties for overtime use of the VENUE. The security deposit shall be paid in cash upon check-in and the unused amount shall be refunded to the CLIENT within 14 days after the event.
    • Accommodation Bookings – P5,000
    • Event Bookings – P10,000
    • Pet Security Deposit – Additional P2,000 per pet
  2. Payment Details: Payments must be made through the following bank account:
    • Bank: BDO Unibank, Inc.
      Account Name : Mariel’s Events Place Rental
      Savings Account Number : 0047-5025-2320
  3. Failure to pay: Failure to make payment according to the terms of payment will be considered a cancellation of the event and the provisions for cancellation will apply.

 

IV. GUESTS AND SUPPLIERS

  1. Event Supplier Compliance: The CLIENT shall be responsible for ensuring that all event suppliers, including but not limited to caterers, decorators, musicians, and photographers, have read and will comply with the event guidelines and policies of the VENUE. The CLIENT shall inform all event suppliers of the guidelines and policies and shall require them to adhere to the same. VENUE shall not be responsible for the actions or omissions of event suppliers, and any damage caused by such suppliers shall be the responsibility of the CLIENT. Event suppliers’ adherence to the attached Venue Guidelines and Policies, as outlined in Appendix B, is paramount to maintaining a successful event.
  2. Guest Compliance: The CLIENT shall be responsible for ensuring that all guests comply with the guidelines and policies of the VENUE. The CLIENT shall inform all guests of the guidelines and policies and shall require them to adhere to them. If any guest violates the guidelines or policies, the VENUE may request that the CLIENT take appropriate corrective action, which may include asking the guest to leave the premises. Any damage caused by such guests shall be the responsibility of the CLIENT. The CLIENT shall indemnify and hold the VENUE harmless from any and all claims, damages, or liabilities arising out of or in connection with the actions or omissions of guests. The attached Venue Guidelines and Policies, as outlined in Appendix B, provide comprehensive information on the expected conduct and behavior of guests while on the premises.

 

V. DAMAGES

  1. VENUE will provide personnel for the purpose of safeguarding the VENUE and enforcing the guidelines for the use of the VENUE under this Agreement. VENUE will not be liable for any losses, injury, or damages that CLIENT, Guests/Participants, and Suppliers may incur.
  2. The Security Deposit will be used for any actual or estimated repair or cleaning costs to restore the VENUE, equipment, or other property to the same condition prior to CLIENT’S use and if the same is not sufficient to cover said costs, CLIENT shall be charged for the difference.

 

VI. LOST AND FOUND

  1. VENUE takes no responsibility for any personal effects, equipment, property, and possessions of CLIENT, their Guests/Participants, Suppliers, and other persons in the VENUE during or after the Event.
  2. VENUE will keep a lost and found for items that are found after the Event and will hold the same for up to 15 days. After said period, VENUE may dispose of the said items as it may deem fit.

 

VII. CANCELLATIONS AND REBOOKINGS

  1. Cancellation: All payments made (whether full payment or partial) are strictly non-refundable; however, the full amount is transferrable to a new CLIENT/booking subject to the following terms and conditions:
    • VENUE shall be notified by the CLIENT, in writing, of a booking cancellation. The said booking and contract shall then be nullified.
    • The new CLIENT must secure a new booking date (subject to availability) and booking contract with VENUE.
    • The new booking shall be subject to VENUE’s current rates and offerings. It shall not acquire any discounts, promos, or offerings associated with the previous/cancelled booking, nor have exclusive rights to the dates stated on the previous/cancelled contract.
  2. Rebooking: CLIENT may rebook to a later or earlier date subject to the following terms and conditions:
    • That the desired new date is available at the time of the rebooking request.
    • A rebooking fee of P5,000 per night shall be paid before the new booking can be completed.
    • Current rates shall apply for every rebooking made. All discounts, promos, or offerings associated with the previous booking shall no longer be valid.
  3. Force Majeure: Neither Party shall be liable for any failure to perform due to causes beyond its reasonable control including but not limited to acts of God, acts of civil authorities, acts of military authorities, riots, embargoes, acts of nature and natural disasters, and other acts which may be due to unforeseen circumstances, provided that the Party prevented from complying herewith shall take all actions within its power to comply as fully as possible. Except when not reasonably possible, the Party prevented by force majeure shall notify the other Party in writing within 5 days from the occurrence of said force majeure. VENUE shall reschedule the Event at a date and time agreed upon by both Parties.

In witness of the above terms and conditions, the Client and the Venue’s authorized representative agree to abide by this agreement and acknowledge their responsibilities. This agreement, governed by the laws of Alfonso, Cavite, shall be subject to the exclusive jurisdiction of Alfonso, Cavite. This agreement constitutes the entire understanding between the parties and supersedes any prior agreements or understandings. By signing below, the Client and the Venue’s authorized representative acknowledge their acceptance of the terms outlined herein.

Appendix A: Venue Rates

The following table outlines the current venue rates at the time of signing the agreement. Clients are encouraged to review these rates as they pertain to the agreed-upon event duration. It is important to note that any additional services requested by the CLIENT following the down payment or full payment shall be subject to the most updated rates applicable at the time of the request. This ensures transparency and accuracy in pricing for any added services beyond the initial agreement.

Venue
Reception

  • Pavilion and Garden for 4hrs.
  • Main House with 5 airconditioned rooms on event day (15hrs)
  • Up to 150pax
₱ 80,000
Ceremony

  • Additional 2 hours use of venue for ceremony
+ ₱ 10,000
Accommodations
Cottage Room – Day Use (event day only) ₱ 4,000/room
Main House (20pax) ₱ 20,000/night
Cottage Room (2pax)
*Cottage room should be booked with the Main House
₱ 5,000/night
Extras
Venue Extension
In excess of 4hr reception
₱ 3,000/hr
Main House Extension
In excess of 15hrs.
₱ 2,000/hr
Cottage Room Extension ₱ 500/hr
Ingress/Egress Extension ₱ 2,000/hr
Extra Bed ₱ 1,000
Main House Ground Floor Aircon ₱ 400/hr
LED Wall Electricity Surcharge ₱ 2,000
Scaffolding Rental ₱ 1,000
Use of jet pool ₱ 300/hr
String Lights
(200 bulbs)
₱ 8,000
Ceiling Drapes ₱ 10,000
Drop Curtains ₱ 12,000

 

Check-In & Check-Out Guide

Day Use 8hrs before ceremony – 1hr after reception
1-Night Stay
(Before Event Day)
Morning Wedding: 4pm the day before – 1hr after reception
Afternoon Wedding: 8pm the day before – 1hr after reception
1-Night Stay
(After Event Day)
8hrs before ceremony time – 8am the day after
2-Night Stay 4pm the day before – 8am the day after

 

Appendix B: Guidelines and Policies

 

I. Suppliers and Guest List

  1. All suppliers will be provided with gate passes to access the venue. For security purposes, only those on the list or with gate passes will be allowed to enter.
  2. Client must submit a list of individuals who will be checking in at least one week prior to the check-in date, and only those individuals on the list will be allowed to enter.

II. Ingress and Egress Schedule

  1. Ingress: Eight (8) hours before event time.
  2. Egress: Three (3) hours after the event.
  3. Extension: The Client may request to extend the time for ingress/egress of suppliers beyond the scheduled time, subject to availability, and will be charged 2,000 pesos per hour.

III. Venue Extension

A 15-minute grace period will be given at the end of the scheduled event time. After that, any additional time will be charged at a rate of 3,000 pesos per hour.

IV. Additional Charges

Additional charges for services or facilities not included in the basic rental fee may apply. Clients are advised to refer to the updated rate at the time of the request for accurate information on these additional charges. Payment for any additional charges must be made in full prior to the event or before check-out, whichever comes first.

V. House Rules and Prohibited Items/Activites

  1. House Rules
    • Only confirmed guests will be allowed inside the premises. Guest of guests (accommodation bookings) will be charged 500/head.
    • Kids should be accompanied by adults at all times. Management will not take responsibility for their safety.
    • Venue staff are not permitted to enter the main house and cottages once guests have checked-in, except upon request by guests who require assistance.
    • Appliances must be turned off after use.
    • Cleaning of main house and cottage rooms are scheduled before and after – not during – guests stay.
    • Househelpers may be hired subject to availability.
  2. Permitted
    • Sparklers (garden area only)
    • Confetti (pavilion only)
    • Fog, bubble machines (pavilion and garden only)
    • Pets- must be diapered, leashed or caged (pavilion, garden, or porch area only)
    • Smoking is only allowed outdoors and cigarette butts must be disposed of in ashtrays provided.
  3. Prohibited
    • Fireworks, flying lanterns, and other fire hazards
    • Party inflatables
    • Pets inside main house or cottage rooms
    • Loud singing or loud music after 10pm
    • Hanging, pasting, or attaching objects on walls, trees or structures without prior approval from management
    • Climbing trees, roof structures, posts or balcony railings
    • Leaving garbage such as food waste, flowers, decorations inside the premises (suppliers must bring their own trash bags to collect and dispose of their garbage)
    • Leaving equipment or other personal property beyond the allowed egress time
    • Suppliers/guests sleeping over or staying within the premises beyond the allowed time
    • Suppliers drinking alcoholic beverages
    • Drugs or controlled substances
    • Smoking indoors
    • Picking flowers, fruits, vegetables or any plant
    • Use of electrical appliances or equipment that consume high amounts of electricity without prior approval from the staff in charge
    • Suppliers using kitchen appliances or utensils inside the main house. These are for the exclusive use of checked-in guests.
    • Suppliers entering rooms or cottages without consent of checked-in guests
    • Loitering around venue staff area, staff house or warehouse
    • Employing venue staff/personnel for ingress, egress, or setup activities
    • Parking vehicles outside designated locations
  4. Fines and Penalties
    • Any violation of these policies shall be subject to a fine of 3,000 pesos per violation.
    • A fee of 500 pesos will be charged for lost keys.
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