Sample Venue Rental Agreement

This Rental Agreement (hereinafter referred to as Agreement) defines the terms and conditions under which Mariel’s Garden Events Place Rental, (hereinafter referred to as the VENUE), and Anna (hereafter referred to as the CLIENT) agree to the Client’s use of the Mariel’s Garden facilities. This contract constitutes the entire agreement between the parties and becomes binding upon the signature of both parties. The contract may not be amended or changed unless executed in writing and signed by Mariel’s Garden and the CLIENT. The parties hereby accept the following as Terms and Conditions:

I. CLIENT INFORMATION

II. TERMS OF PAYMENT

1. The CLIENT agrees to pay the rental fee as stated in the invoice.
2. The payment terms of renting the VENUE are as follows:
   • 50% downpayment to confirm booking
   • Balance to be paid 14 (fourteen) calendar days before check-in.
3. Security Deposit. CLIENT shall make a security deposit to cover any incidental charges including but not limited to cleaning, repair costs for damages incurred either accidentally or intentionally, or penalties for overtime use of the VENUE. The security deposit shall be paid in cash upon check-in and the unused amount shall be refunded to the CLIENT within 14 days after the event.
   • Accommodation Bookings – P5,000
   • Event Bookings – P10,000
   • Pet Security Deposit – Additional P2,000 per pet
4. Payments must be made through the following bank account:
   • Bank: BDO Unibank, Inc.
     Account Name : _________
     Savings Account Number : ________
5. Failure to pay. Failure to make payment according to the terms of payment will be considered a cancellation of the event and the provisions for cancellation will apply.

  III. GUESTS AND SUPPLIERS

1. Event Suppliers: The CLIENT shall be responsible for ensuring that all event suppliers, including but not limited to caterers, decorators, musicians, and photographers, have read and will comply with the event guidelines and policies of the VENUE. The CLIENT shall inform all event suppliers of the guidelines and policies and shall require them to adhere to the same. VENUE shall not be responsible for the actions or omissions of event suppliers, and any damage caused by such suppliers shall be the responsibility of the CLIENT.
2. Guest Compliance: The CLIENT shall be responsible for ensuring that all guests comply with the guidelines and policies of the VENUE. The CLIENT shall inform all guests of the guidelines and policies and shall require them to adhere to them. In the event that any guest violates the guidelines or policies, the VENUE may request that the CLIENT take appropriate corrective action, which may include asking the guest to leave the premises. Any damage caused by such guests shall be the responsibility of the CLIENT. The CLIENT shall indemnify and hold the VENUE harmless from any and all claims, damages, or liabilities arising out of or in connection with the actions or omissions of guests.

  IV. DAMAGES

1. VENUE will provide personnel for the purpose of safeguarding the VENUE and enforcing the guidelines for the use of the VENUE under this Agreement. VENUE will not be liable for any losses, injury, or damages that CLIENT, Guests/Participants, and Suppliers may incur.
2. The Security Deposit will be used for any actual or estimated repair or cleaning costs to restore the VENUE, equipment, or other property to the same condition prior to CLIENT'S use and if the same is not sufficient to cover said costs, CLIENT shall be charged for the difference.

  V. LOST AND FOUND

1. VENUE takes no responsibility for any personal effects, equipment, property, and possessions of CLIENT, their Guests/Participants, Suppliers, and other persons in the VENUE during or after the Event.
2. VENUE will keep a lost and found for items that are found after the Event and will hold the same for up to 15 days. After said period, VENUE may dispose of the said items as it may deem fit.

  VI. CANCELLATIONS AND REBOOKINGS

1. Cancellation. All payments made (whether full payment or partial) are strictly non-refundable; however, the full amount is transferrable to a new CLIENT/booking subject to the following terms and conditions:
   • VENUE shall be notified by the CLIENT, in writing, of a booking cancellation. The said booking and contract shall then be nullified.
   • The new CLIENT must secure a new booking date (subject to availability) and booking contract with VENUE.
   • The new booking shall be subject to VENUE’s current rates and offerings. It shall not acquire any discounts, promos, or offerings associated with the previous/cancelled booking, nor have exclusive rights to the dates stated on the previous/cancelled contract.
2. Rebooking. CLIENT may rebook to a later or earlier date subject to the following terms and conditions:
   • That the desired new date is available at the time of the rebooking request.
   • A rebooking fee of P3,000 per night shall be paid before the new booking can be completed.
   • Current rates shall apply for every rebooking made. All discounts, promos, or offerings associated with the previous booking shall no longer be valid.
3. Force Majeure. Neither Party shall be liable for any failure to perform due to causes beyond its reasonable control including but not limited to acts of God, acts of civil authorities, acts of military authorities, riots, embargoes, acts of nature and natural disasters, and other acts which may be due to unforeseen circumstances, provided that the Party prevented from complying herewith shall take all actions within its power to comply as fully as possible. Except when not reasonably possible, the Party prevented by force majeure shall notify the other Party in writing within 5 days from the occurrence of said force majeure. VENUE shall reschedule the Event at a date and time agreed upon by both Parties.